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VITRACE-PRO

Document Archival Software.

VITRACE-PRO

Overview

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"VITRACE-PRO"

provides a secure, compliant, and efficient solution for managing and archiving critical documents in the pharma manufacturing industry. This software ensures data integrity, easy retrieval, and real-time tracking with advanced QR code-enabled traceability.

Key Features

Key Features

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01
QR Code-Based Traceability

  • Generate unique QR codes for each archived document.
  • QR codes enable tracking of document location (physical or digital) up to the storage location.
  • Quickly access the document's metadata and status by scanning the QR code.

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21 CFR Part 11 Compliance

  • Fully compliant with regulatory requirements for the pharma industry.
  • Supports electronic signatures and audit trails for enhanced data integrity.

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03
Centralized Document Management

  • Store, organize, and manage documents from multiple departments in a single platform.
  • Categorize and tag documents for easy classification (e.g., SOPs, batch records, validation protocols).

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Real-Time Monitoring

  • Monitor the document’s movement from creation to archiving and retrieval.
  • Notification alerts for document access or updates.

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05
Secure Access Control

  • Role-based access permissions to ensure data confidentiality.
  • Detailed logs of document access, edits, and retrievals.

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06
Integrated Search Functionality

  • Search by keywords, document ID, tags, or QR codes.
  • Advanced filters for faster and precise retrieval.

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Physical and Digital Location Tracking

  • Map physical storage locations (cabinets, shelves, rooms).
  • Associate digital records with physical locations for dual tracking.

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Archival and Retention Policies

  • Configure retention periods and auto-archive rules.
  • Alerts for document expiration or renewal.

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09
Multi-Device Access

  • Accessible via desktop, tablets, and mobile devices.
  • QR code scanning supported by mobile phones for on-the-go retrieval.

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10
Seamless Integration

  • Easily integrate with existing ERP, QMS, and DMS systems.
  • API support for real-time data exchange with third-party applications.

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11
Online Request and Issuance for Documents

  • Users can submit online requests for specific documents directly through the system.
  • Role-based approval workflow ensures secure and compliant document issuance.
  • Automatic notifications and tracking of the request status (e.g., pending, approved, or issued).
  • Digital issuance logs maintain a complete record of document requests and deliveries.
  • Option to issue physical documents with QR code tracking or digital copies via secure download links.

Benefits for Pharma Manufacturing Units

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Regulatory Compliance
  • Meet stringent regulatory requirements with ease.
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Enhanced Traceability
  • Ensure document traceability to prevent misplacement or loss.
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Time Efficiency
  • Reduce time spent searching for archived documents.
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Improved Data Integrity
  • Secure document handling ensures no unauthorized modifications.
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Cost Efficiency
  • Minimize costs associated with manual tracking and retrieval.
Use Case Example

  • A QA manager needs to retrieve a specific SOP for an audit.

  • The software allows scanning the QR code affixed to the SOP file.


  • The location is instantly identified, and the digital copy is retrieved while the system confirms the physical storage location.