ViTrackin (QA-Doc)
Intelligent Document Custody Tracking Solution
Revolutionize the way you manage QA documents with complete visibility, control, and compliance.
A 21 CFR Part 11–Compliant, Gazette-Friendly, Browser-Based Platform — available On-Cloud or On-Premises.
What is ViTrackin-QA Doc?
Software ensures complete control and visibility of QA records with effortless tracking from creation to archival. It eliminates manual handling errors, saves retrieval time, and enhances audit readiness through real-time QR-based monitoring. Designed for 21 CFR Part 11 compliance, it safeguards document custody under controlled access and traceable workflows. A one-stop digital solution for secure, structured, and compliant QA document management.
Challenges in Pharma Operations
Pharma QA teams often struggle with manual tracking of filled records and registers stored across multiple cupboards and shelves.
Locating specific documents during audits becomes time-consuming and error-prone.
Unauthorized withdrawals or missing logs make compliance verification difficult.
Maintaining traceability from record creation to archival remains a major regulatory challenge.
Lack of digital control and visibility affects efficiency and audit readiness.
Solution
Software is a smart, 21 CFR Part 11 compliant document custody tracking system designed specifically for pharma QA departments.
It digitally maps each cupboard, rack, shelf, and tray with unique QR codes, ensuring instant traceability of every document bunch or register.
The system enables real-time tracking, request-approval workflows, and controlled access for keeping, withdrawing, or reallocating records.
With role-based security, audit trails, and mobile accessibility, TrackDoc brings transparency, efficiency, and compliance to document management.
Whether deployed on cloud or on-premises, it serves as a one-stop solution for secure, structured, and compliant QA record custody.
Key Highlights
Smart Custody Tracking
Maintain real-time records of filled documents stored under QA custody — mapped with cupboard, rack, shelf, and tray numbering
QR Code Identification
Each cupboard, shelf, tray, and document bunch is tagged with a unique QR code for instant scanning and traceability.
Mobile & Tab Accessibility
Monitor document or record valuation, if required, for audit or compliance traceability.
Request & Approval Workflow
Document kept
Withdrawal request & approval
Reallocation or re-kept after review
Cloud or On-Premises Deployment
Flexible hosting options as per organizational IT & data control policies.
21 CFR Part 11 Compliant
Ensures audit trails, electronic signatures, and secure access control for regulatory adherence.
Role-Based Access Control
Assign permissions and ensure only authorized QA personnel can view, withdraw, or modify document custody.
Comprehensive Usage Logs
Auto-capture every user action for traceability, accountability, and audit readiness.
Dashboard & Alerts
Real-time dashboard for document movement, pending approvals, and storage utilization — with email, SMS, and WhatsApp alerts.
Benefits
Eliminates manual errors and reduces the risk of document misplacement.
Ensures complete traceability from record creation to archival.
Enhances audit readiness with real-time monitoring and digital access logs.
Saves time through instant QR-based retrieval of any record or register.
Strengthens data security with role-based access control and audit trails.
Simplifies compliance with 21 CFR Part 11 validated controls.
Increases operational efficiency across QA and related departments.
Provides flexibility with both cloud and on-premises deployment options.